Caribbean Air Rally – Cost

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Team Registration: $2500 USD PP Double occ.

Aircraft Registration:  $ 350 USD 

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Register individually or sponsor your team:

A sponsorship of $5000 covers the participation cost of 2 people based on double occupancy and includes all costs as listed and as per program.

 

As a sponsor, take advantage of the promotional and networking opportunities offered before, during and after the event: company logo posted on event banner, promotion on social media, articles and website, promotional giveaways…

 

Your support is highly appreciated!  Profits will be donated to increase the number of aviation related STEM  programs.

See:  Aviation Connection

Also, the International Air Rally donates a flight simulator to a high school in the Caribbean Islands. If you have an old flight simulator hanging around, bring it in, we will make more kids happy !!!

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Registration Cost Includes:

  • Webinar: What you need to know and to do to prepare for the journey 

  • Air Rally preparation package

  • Workshop: EAPIS, CARICOM, Intl Flight Plan

  • Team Leader assigned to a group: participants are divided into groups according to aircraft speed and supervised by IAR Organizing Committee Team Leaders.

  • Kneeboard: contains essential info when flying & on the ground.

  • Room/breakfast/taxes

  • Meals included as listed on the final daily program.

  • Receptions and entertainment as per the final program.

  • Ground transport from and to the airport at destination

  • Airport fees: landing & parking at the airport of destination.

  • Discounted fuel

  • Discounted activities

  • Pre-flight briefings & assistance with flight planning and eAPIS/CARICOM 

  • Customs expedited clearance (info forwarded ahead)

  • Fuel coordination (including alternate fuel stops and fuel order where needed)

  • Air Rally T-shirts / Luggage tags / Aircraft stickers

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The COVID-19 pandemic forced the IAR to postpone the March 23-April 2 2020 event to November 30-December 10, 2020. Should the restrictions due to COVID 19 be maintained, the rally will take place in March 2021. 

 

Participants registered AFTER March 23, 2020:

A number of rooms are already allocated to participants registered prior to March 23. If you want to secure your participation, with the group, you must send a full payment by March 1, 2021

Should the Rally be again postponed to a later date, because of the COVID-19 restrictions, or other events that make travel unsafe, payment will be applied towards the next Rally schedule..

 

Cancellation Policy if registered after March 23, 2020:

  • Aircraft registration is non-refundable

  • 40 days of departure: IAR retains 60% of registration fees*

  • Between 39 and 20 days of departure: IAR retains 75% of registration fees*

  • Between 19 days or less of departure: IAR retains 100% of registration fees*

* A portion of retained funds will be applied towards the next rally participation

Should IAR be obliged to cancel the Rally at any time due to factors beyond their control, and postponing is not possible, they will refund  according to refunds obtained by accommodations and service providers.

Note: during the Rally, should a diversion to another destination due to bad weather or safety reason occur, relocation and transportation and other costs associated with this change will be the participant’s responsibility. No refund for previous arrangements.

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Important notice:

 

1. Responsibility:

International Air Rally is not responsible for teams affected by delays, changes of itinerary, diversions. Teams must follow the program and schedule established by the International Air Rally Organizing Committee unless security dictates otherwise: bad weather, political unrest in the visited country, other events that will make destination a security hazard.

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2. All for one and one for all:

The Air Rally is an event, a unique group flying experience. Camaraderie spirit, mutual assistance and team support are at the center of this activity. Since 2001, this event gathers teams from different countries. The success of the Rally relies on the team spirit and team awareness of the character of this International event.

Destinations provide wonderful hospitality and organize activities exclusively arranged for the participants of the Rally. Every effort is made to ensure that the participants of this event go home with a load of happy memories. Considering that tremendous efforts have been made by local authorities, Air Rally  participants  understand that they must commit to follow the itinerary and follow the program established by the destinations and the Organizing Committee from the beginning to end (subject to weather conditions). Should a team decide to divert from the intended route for any other reason than mechanical, weather or health problems, the team will  be excluded from the group.

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3. Disqualification:

The Organizing Committee reserves the right to disqualify (without refund) a team or member of a team representing a risk, and this, to ensure the safety and the well being of the group.

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